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Communicate Better

How To Speak To Your Customers More Easily

Businesses, no matter how large they get, are always responsible for communicating well with their customers and clients. But you must lead this process, and ensure that when customers reach out to you, they have a positive experience. Great communication can mean that even if your support call is unable to fully grant the customer or client their initial request, they still feel as though the correspondence was worth it.

But a customer will not only contact you for support requests. There’s a wide spectrum of communication that all businesses must be adept and comfortable in providing and initiating, and you’ll know very quickly if you’re failing here.

So – how can you speak to your customers more easily? Where do you get started? And more than that, how can you make this process more streamlined for both parties? After all, communication is time your business could be spending attending to other tasks, if we wish to generalize using broader strokes.

With the following advice, you’ll no doubt speak to customers more easily, each and every time:

Use Correspondance Methods

Use correspondence methods that make the two-way conversation easier to access, for both of you. For instance, setting up a physicaladdress in a local area can help them more easily understand how to contact you and ensure your communications are received. If you have a local number, a local address, and a country-specific inbox, it’s more likely people will trust you, even if you operate your business 100% online. Furthermore, using sorting measures like this can help you manage your correspondence in one place, which ultimately means you can reply to more of it, more comprehensively. That’s a good place to start.

Frame The Discussion

It’s important to frame the discussion in the right manner. If they’re using your support systems, for instance, do you categorize which number they can call or what support they have access to depending on what options they select? It could be that you direct them to your FAQ’s before they have the chance to contact your number, which will help you reduce support load and prevent the need to answer the same question multiple times. Frame the discussion you have so they are more understandable and streamlined. This will save time for both of you.

Be Present On Social Media

It’s important to be as present as you can be on social media. This is becoming the fast norm for businesses, but it also helps you to keep those communication lines open all day. You may decide, for example, to post serviced updates about issues you’re experiencing, reply to tweets with questions and answers that everyone can see, or simply interact with other brands in a playful manner. This seems to happen quite often within certain industries, and it’s all contributing to the always-online approach that brands are trying to curate. There’s no reason you can’t do the same.

With this advice, we hope you can more easily speak to your customers, no matter where the conversation starts.

 

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