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Project Management

How to Efficiently Manage a Project in 5 Easy Steps

It’s essential that you efficiently manage a project to ensure its success from inception to completion. There are many things that can happen, but here are five key steps.

Plan, Plan, and Plan Some More

Following the concept stages and approval, you are ready to begin your project. But before you can put a plan into action, you need one. The more refined and defined your plan actually is, the more likely you are to reduce bumps in the road and meet critical deadlines. A plan is often large in scope and covers many aspects of a project. But at the very least, a good plan should include budgeting, schedules, and resource management. Additionally, you should hire a construction management consultant for help with permits, planning permission, and licenses.

Ensure You Can Access Resources

Nothing hurts a project like stalling. A stagnant project will hemorrhage money to the point where it will fail, or investors will pull out. And when this happens, your project could become unsalvageable. The current supply chain issues are a perfect example of dwindling resources. Not least, the shortage of semiconductors which has severely disrupted the supply of or increased the prices of entertainment products, emergency vehicles, and hospital equipment like MRI machines. It’s also likely your project relies on something in short supply right now.

Efficiently Manage a Project with the Right Team

Finding the right team for the job is also essential to a project. Of course, qualifications and experience are vital. But your team also must share your vision and passion for the project. A lack of motivation and dissent within a group increases the chances of abandonment or poor work. You must also communicate effectively with your team, so everyone knows what to do and when. This is vital since 30% of projects fail due to poor communication. Fortunately, team communication is easy with apps for remote collaboration, management, and video calling.

Monitor Progress Against Milestones

You need to define goals and milestones. Typically these are based on timelines and resource availability. For instance, you may not have access to roofing shingles until halfway through a project. Therefore, you can’t set a roofing goal before then. But you can carefully plan your project to meet various milestones by specific dates. These must also be clearly communicated to your team and investors with clear reasoning for doing so or an excuse for missing them. Then, of course, there are unpredictable events for which you should provide realistic cushions.

Schedule Meetings and Listen to Your Team

Throughout your project, it is vital that you schedule regular meetings with your team. Meetings are easier than ever with modern tech and apps. But in-person visits often yield the best results. Team meetings are a chance for your team to let you know where they are in relation to the plan. But they’re also an opportunity for everyone to get involved and air their thoughts. These could be advice, project updates, unforeseen issues, upcoming problems, or grievances. The point of these meetings is to keep each other informed and work together to get the job done.

Summary

You can efficiently manage a project in a few simple stages. These are perfect planning, securing required resources, hiring the right team, tracking progress, and regular meetings.

 

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